Room Manager Connect: Smart Meeting Room & Desk Booking Solution

Meeting Room Booking

Room Manager is an All-In-One meeting room booking software solution that allows you to manage rooms and resources and book a room anywhere, even if it is on a different site.

In other words, Room Manager 365 effectively does away with the possibility of double-booked rooms thanks to its efficient and advanced booking engine, which checks for a given date and time if the resource, like a meeting room, is free.

With access by permission, your workforce can easily see what is available, where, and when and book single or multiple rooms on the fly. Room Booking was never made more accessible. 

Meeting Room Booking
  • Room Manager is built for SharePoint and Office 365. All you need is an Office 365 subscription from Microsoft.
  • Room Manager has the following additional features which can be purchased separately

As a result, Room Manager also includes categories for any resource you want to manage, like cars, equipment, catering, workspaces, parking, and visitors.

You can invite attendees or send Outlook Meeting requests to the attendees.

Approval Workflows can be easily configured to send the request to an approver or manager.

Meeting Room Booking

Meeting Room Utilization

“Room utilization,” which is also referred to as “space utilization,” “facility utilization,” or more generically as “resource utilization,” is a measure of operational effectiveness that figures prominently in several industries but is of particular significance in:

Some practices play a role in room utilization. The first is optimizing room utilization – ensuring that meetings are taking place in rooms of the appropriate size and that meetings and events are distributed across your rooms. Hence, no space is over/underused, etc. The second is to minimize no-shows so that space that could be used isn’t left empty. And then facility utilization reporting lets you document room utilization.

As Room Manager runs on the Microsoft Power Platform, it integrates with Power BI. Dashboards and Reports can be created easily.

Read more about Integration with Power BI.

Workspace Management / Desk Booking

Tracking workspace utilization is critical for companies striving to cut costs by optimizing their existing assets. Workspace Management helps your team to plan and book your shared workspace resources. “Alternative workspace (or workplace) management” refers to ensuring that mobile workers can quickly and efficiently reserve a workspace when in the office. These spaces can include cubicles, shared offices, conference rooms, “touchdown” areas, etc.

Read more about Hoteling and Hot Desk Booking.

Workspace / Hoteling management and its present high demand.

Meeting Room Booking, Desk Management, RM365 Screen with Desks isometric

Enterprise Keywords / Room Keywords / Room Properties / Amenties

Add enterprise keywords to items like rooms, catering, equipment, etc., on a SharePoint site so that they can use them for tagging and developing a folksonomy. Enterprise keywords are an excellent way to categorize and tag any items and resources. To make it easy for users to find the right resource by filtering with the keywords.

Sample of a room keyword

Room Name: Appolo Room

Site: New York

Location: 5th avenue

Room keywords: 4-seats, Glas View, 1st floor, with catering, AV, Flipchart, VIP Room, Zoom Room, Accessibility,  

As a Room Manager Administrator, you can now tag any content. With Room Manager, we have rooms, cars, equipment, parking places, workspaces, etc., which are the content; we call them categories, so you can easily remember, classify, or share them with others. You can tag your rooms on the Room Manager SharePoint site for a sample. When you apply a tag, your users can filter by this tag later and filter down the search results for a specific room, which has, for sample, the title “4 seats”. this way, you help your users to discover and find the right content, making the resource booking experience much more accessible.

Equipment Booking

Room Manager’s equipment booking enables users to order any equipment as audiovisual equipment, at the time of booking a meeting room.

These days, most meeting facilities are fitted with basic audiovisual equipment as standard. However, there are always occasions when an extra flip chart, or overhead projector, may be helpful.

Room Manager enables the user to order equipment when booking the room or separately at a later date.

Room Manager Sync: Efficient Desk and Conference Space Scheduler

Interactive Floor Plan

NEW! SharePoint integrated floor and office plan booking. Admin uploads and adds the floor plans to SharePoint.

Users can access the available floors by site and location through the SharePoint site.

Filter by keywords the amenities and book the resource.  


RM 365


Room Manager

Meeting Room