Happily Introducing

Outlook Add-In for Room Manager

Quickly and easily schedule conference rooms, temporary offices, equipment, services, people, and resources in Microsoft Outlook 2013, Outlook 2016, and Outlook for Office 365 with Room Manager’s unmatched Microsoft Outlook integration.

Outlook Add-in

Outlook Meeting Request and Invites

The Room Manager Outlook Add-In is a separate module that can be installed on your outlook desktop or Outlook on the Web. The RM Outlook Add-in allows you to send an Outlook Meeting Request with rooms, equipment, catering, and all other categories/resources you need for the event directly from Outlook.

The Outlook Meeting request/invite is sent to all attendees. Optionally to the visitors as well. So it is straightforward and convenient for your users to have the same booking experience from Outlook. All the Meeting Reservation Details, like the reserved room, equipment, catering, parking, etc., are saved on the ROOM MANAGER Website.

Click and Invite for a meeting!

With the Room Manager Outlook Add-In you can see side-by-side availability of rooms; details about a specific room, like whether it has the audio bridge you need; or even book catering for that important client lunch meeting — all from Outlook, the Web, or our Conference Room Display.

Plus, ROOM MANAGER automatically synchronizes schedule changes between Outlook and the ROOM MANAGER website and notifies users of any changes in real time.

Outlook room scheduling alone can’t give you that rich functionality. Still, with the Add-In for Outlook scheduling software, your organization gets all the familiar tools of Outlook and the scheduling power of ROOM MANAGER.

NEW Microsoft Office Add-in technology

Room Manager Outlook Add-In
Outlook Add-In for Outlook Calendar in O365

We use the centralized deployment for Office Add-Ins. This is the newest technology Microsoft provides for the deployment of Office Add-ins.

Deploy and publish Office Add-ins – Microsoft Docs

The Microsoft 365 admin center makes it easy for an administrator to deploy Office Add-ins to users and groups within their organization. Add-ins deployed via the admin center are available to users in their Office applications immediately, with no client configuration required. In addition, you can use Centralized Deployment to deploy internal add-ins and add-ins provided by ISVs.

Publish Office Add-ins using Centralized Deployment via the Microsoft 365 admin center


Managing conference rooms, temporary offices, equipment, and resources can be daunting for organizations, especially when juggling multiple schedules and resources. The Room Manager Outlook Add-In simplifies this process by integrating seamlessly with Microsoft Outlook, offering a user-friendly experience for booking rooms and resources. This article will discuss the advantages of using the Room Manager Outlook Add-In, its integration with Microsoft Outlook, why your company should consider using it, and its exceptional user experience.

Advantages of Using the Outlook Add In for Room and Resource Booking

  1. Streamlined scheduling process: The Room Manager Outlook Add-In consolidates all room and resource booking tasks in one platform, eliminating the need for multiple tools or manual techniques.
  2. Real–time synchronization: The Add-In automatically synchronizes schedule changes between Outlook and the Room Manager website, ensuring that users are constantly updated with the latest information.
  3. Enhanced organization: With side-by-side room availability, users can easily find and book the most suitable space.
  4. Comprehensive details: Users can access important information about specific rooms, such as available amenities, before making a reservation.
  5. Catering and additional services: The Add-In allows users to book catering and other services, making it a one-stop solution for meeting planning.

Why Companies Should Consider the Room Manager Outlook Add In

  1. Increased productivity: By streamlining the booking process, employees can focus on more critical tasks and improve overall efficiency.
  2. Reduced errors: The Add In’s real-time synchronization and automatic notifications help minimize double bookings and scheduling conflicts.
  3. Enhanced collaboration: The Room Manager Outlook Add-In fosters better communication among team members, leading to more effective meetings and improved teamwork.
  4. Time and cost savings: The Add In’s centralized deployment and user-based pricing model save time and resources, making it an attractive solution for companies of all sizes.

User Experience with the Outlook Add-In


The Room Manager Outlook Add-In has been praised for its user-friendly interface and seamless integration with Microsoft Outlook. Users appreciate the ability to book rooms, resources, and catering services from within their familiar Outlook environment. Real-time synchronization and automatic notifications ensure that users are always up-to-date on meeting details, leading to fewer scheduling conflicts and greater overall satisfaction.