Proudly Introducing

Room Manager 365 Desk Booking

Room Manager for SharePoint & Office 365 is an All-In-On Resource Management Solution. You can manage meeting rooms, Cars, Equipment, Catering, Visitors, Parking, and Workspaces. The Outlook Add-In enables the reservation of resources through Microsoft Outlook. Mobile Apps are made with MS PowerApps Technolgy.

Office Desk Booking Software

Office Desk Booking Software is essential for managing shared workspaces in today’s modern, flexible, and hybrid working environments. This innovative software streamlines the process of reserving desks, hot desks, and other workspace resources by providing employees with an easy-to-use platform to find and book available workstations. The system integrates seamlessly with popular calendar and communication tools, such as Microsoft Outlook and Microsoft Teams, ensuring a smooth and efficient user experience.

By implementing Office Desk Booking Software, organizations can optimize the use of their workspaces, reducing overhead costs and increasing employee satisfaction. The software also offers valuable insights into workspace utilization and trends, enabling companies to make data-driven decisions to improve their office environment and adapt to changing workforce needs. Ultimately, Office Desk Booking Software promotes a more organized, efficient, and productive workplace, fostering employee collaboration and innovation.

office hoteling software

Benefits of Office Hoteling Software

Office hoteling software offers a range of benefits that can significantly improve the work experience for both employees and employers:

  1. Increased employee satisfaction and productivity: A flexible work environment through desk booking and meeting room booking systems can boost employee satisfaction and productivity.
  2. Cost savings through space optimization: Properly managing shared spaces and resources can lead to significant cost savings and more efficient space usage.
  3. Enhanced collaboration and communication: Tools like interactive floor plan booking and Outlook Add-In facilitate better communication and cooperation among team members.
  4. Environmental impact and sustainability: By optimizing space and resource usage, organizations can reduce their environmental footprint and promote sustainability.

A Modern Approach to Workplace Flexibility

desk booking system office 365

The modern workplace is evolving, and so are the needs of employees and employers alike. With an increased focus on workplace flexibility, organizations are turning to office hoteling software to help manage shared spaces, resources, and schedules. This article will explore the benefits, key features, and considerations when choosing the right office hoteling software for your organization.

Create a hybrid workplace for your employees

Hybrid work models have been a hot topic for quite a few years. As a result, companies currently offer their employees flexible work arrangements, with these attractive programs offering employees a greater scope for work-life balance and employers several cost-saving opportunities.

Desk Booking to help manage the return to the office after COVID-19 and maintain safety and flexibility for employees is another topic many companies face today.

One such flexible work program that offers employees greater freedom in their day-to-day working environment is the concept known as ‘desk booking/sharing.’

Key Features of Office Hoteling Software

When choosing office hoteling software, look for these essential features:

  1. Reservation and booking system: A booking system allows employees to reserve desks, meeting rooms, and other resources through a mobile app, online form, or visual office plan.
  2. Desk and workspace management: Features like desk booking and room booking help manage shared spaces effectively.
  3. Reporting and analytics: Analyzing usage data can offer insights for continuous improvement and better space management.
  4. Integration with existing systems and tools: Seamless integration with tools like Microsoft 365, Microsoft Copilot 365, and Microsoft Power Platform can enhance productivity and streamline processes.

Choosing the Right Office Hoteling Software

To select the best office hoteling software for your organization, consider the following factors:

  1. Assessing your organization’s needs: Evaluate your organization’s unique requirements for space management, collaboration, and flexibility.
  2. Comparing software features and pricing: Review various office hoteling software options, comparing their features, pricing, and value for your organization.
  3. Evaluating user experience and customer support: Choose a solution with an intuitive user experience and responsive customer support to ensure successful adoption.


Desk and Room Booking Solution

In conclusion, office hoteling software is a modern approach to workplace flexibility that can significantly improve employee satisfaction, productivity, and overall space management. By offering features such as reservation and booking systems, desk and workspace management, reporting and analytics, and integration with existing tools like Microsoft 365, office hoteling software enables organizations to optimize their workspaces and streamline processes.

When choosing the right office hoteling software, it’s essential to assess your organization’s unique needs, compare software features and pricing, and evaluate the user experience and customer support. Successful implementation and continuous improvement of your office hoteling software will ensure that your organization can adapt to the evolving needs of the modern workplace and thrive in the future of work.

Check out RoomManager365 for a comprehensive office hoteling solution that can help your organization harness the benefits of workplace flexibility and meet the demands of today’s dynamic work environment.

Room Manager Channels

Desk Booking made easy

Office Maps

Upload your office plans as image files directly to SharePoint. And start adding Desks.

Desk Booking

Book your desk from the dynamic office map directly

From the Online Booking Form

From the mobile app

Mobile App

Mobile Power App for Desk Booking

Desk Assignment

Different Desk Types can be defined and assigned

Book precisely what you need

Users can book in advance what they need. Desks and meeting rooms are filtered by location and floor. The team leader can assign desks in advance. QR Code stickers are an option to scan the sticker and book ad hoc, instantly the free desk.

The desk can be assigned to departments. However, only employees from the matching department can book a desk.

Employees need to check in and confirm the desk reservation defined by a check-in period by the administrators to prevent no-shows.

Keywords for amenities filtering will help to find a suitable desk. 

QR Code

Scan the QR Code to book the desk instantly

Capacity Planning

Se the maximum number of employees

Notifications & Alerts

Get alerts and notifications on all changes


Use Power BI to run reports and create Dashboards

Hybrid-work is the future

A flexible working environment is a workplace that does not have fixed seating arrangements and gives employees flexibility when and where they work. This is often facilitated via concepts such as hot-desking or hoteling. This article will further illuminate these strategies and review how they are implemented, their drawbacks, and how specific existing tools like Room Manager can be implemented to ensure employees’ success and satisfaction.

Location & Floor Filtering

Filter by location and floor to show available free and booked desks

Find colleagues

Who seats where? Find on the map where your colleagues sit


Check-In rules to prevent no shows

Desk Assignment
Check-In period

Hot Desk, Flex Desk and Sharing

Microsoft Power Platform

Share the ready Power Apps solutions in your company, like Resource Booking App, Conference Room Displays, Resource Booking, Equipment Booking, etc. make it available for the end-user in your company to connect and use through their mobile devices and tablets.