Return to office

With Room Manager Desks, your employees can reserve a desk and take a health questionnaire prior to come on-site.

Some Key Question to consider for Workspace and Desk Management:

  • How many desks are available right now?
  • How are requests processed and reservations
  • What confirmation standards are in place?
  • How can employees change or cancel their
Return to office
Return to office

Health Questionnaire

Employees must first complete their health questionnaire and meet your criteria to reserve a desk in the office. All replies are saved backed by using MS Forms and triggers can be defined easily with Microsoft PowerAutomate.

  • Block the user
  • Approve / Disapprove
  • Create a pass with Barcode
  • Custom triggers that meet your criteria
  • Send Notifications to HR

Book single or multiple desks

The booked desk will be assigned for a single or multiple-day. People can see where they are sitting that day. The floorplan shows in green the available free desks.

Return to office

Room Manager helps your business revisit the workplace.

Before lockdown

assigned desks
occasionally working at home
no preservation of the desk
just come to the office and sit down for a free desk. no checking in, no checking out, no cleaning, and no sanitization


Many employees will remain working from home due to safety and reduced desk availability in the office
Search for free desks by location and floorplan.
After check out from the desk send notifications for cleaning services by using Power Automate.
Take a survey & questionnaire online on the app prior to booking the space.
With the Help of Return to office feature, Add custom flows with Power Automate to met your business logic.

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Companies believe that technology is key to planning the return to the workplace

Now not too long ago we lived in a pretty different world we didn’t wear masks we queued up in crowded lobbies a lot of us spent much more time in the workplace. Some clients put it very well here when they talk about the need for self-awareness and communication as we look to go back to the workplace.

Now having said that some of these changes are related to Covid-19 but others not so much flexible working for example now that’s been getting more and more popular and Covid-19 has just helped compound that for example is something companies have been struggling to adapt to for some time whether that’s the rise of remote working or the increase in the number of contractors working in a much less predictable way and many companies just don’t have the solutions to confidently offer that flexibility to their employees or visitors and that’s a real problem because this new hybrid world is here to stay now we carried out a survey with leading businesses in commercial real estate and in response to these challenges 80% said they think technology is going to be key in managing this new world of work.

Setting up the workplace for tomorrow​

People came into the same place worked and left usually at the same times but with the trends, we looked at before and Covid-19 that approach doesn’t work anymore so that’s why Room Manager lets you give your employees, visitors, and contractors as well the flexibility to access the workplace when it makes sense for them they can book the day they want to come in save a desk and then receive a digital code that gives them access on the day that key could work by scanning a QR code at a kiosk or an access control system.

Health Check at the lobby

Now before they get that access you can ask them health screening questions (Health Check) and only give them access if they reply in line with your health and safety regulations this type of screening is going to continue to play an important role in workplace safety …they can check-in by scanning the QR code that appears on the screen it’s really fast and really easy to implement.

Visitor invite email with QR code

Room Manager PowerBi Dashboard

Integration with PowerBi

Integration with PowerBi All Desk reservations are added to a SharePoint List. The list shows all items with the desk booking details like location, floor,

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